6.0 Online Registration Management

6.1 What is Online Registration in Yuran.my?

Online Registration is a feature in Yuran.my that allows parents to register student into the system easily through an online form.

6.2 How Does Online Registration Works?

This flow chart shows how the online registration works in Yuran.my

These are the three(3) emails:

6.3 Registration Link

There are two (2) types of links that can be shared with parents for registration purposes either a general system registration link or one that is specific to a class that is open for enrollment.

🌐 General Registration link will look like this:
https://subdomainname.yuran.vip/register
- Parent can choose class for general link

🔗 Specific Registration link will look like this:
https://subdomainname.yuran.vip/register/classname
- Parent don't have to choose the class for specific link

6.3.1 How to Enable Classes/Events during Registration?

Step 1: Click Programs -> Classes/Events menu at the left panel under Management category.

Step 2: Choose which Class/Event. Then, click the Edit icon.

Step 3: On the Edit Class/Event form, tick on the Temporary checkbox to enable registration. Then, click "Update".

❗If the Temporary check box is not ticked, the class will not show as an option during the registration.

Step 4: Once you has clicking on the Temporary checkbox, new user able to choose the registered events/classes directly during the registration process.

6.3.2 How to Share Class-Specific Registration Link

Step 1: On the Class/Event menu, choose the class/event that is open for registration. Click the "Share Link" icon to copy the class registration link.

Step 2: Share the link with people who you want to let them to make a registration.

ℹ️ For specific link, the class will be automatically set during the registration. This type of link is suitable if you open a specific class or event during that time.

6.4 Registration Fee

Once parents have registered a student for a class, the system can automatically send the registration fee invoice to them via email. The parent can immediately pay for registration fee after approval.

6.4.1 How to Enable Registration Fee Payment after Registration

There’s 2 main steps to enable registration fee payment after registration

1. Set the Registration Fee

Step 1: On the left panel, click Classes/Events

Step 2: Choose the Class/Event and then click the "View" button

Step 3: In the Class/Event details, click the Fee Details

Step 4: On the Registration Fee, click the Edit button

Step 5: On the Edit Class Fee Form, check the “Registration Fee?” box then click "Update"

2. Enable the Registration Fee

Step 1: On the Class/Event details page, click on "Edit" button.

Step 2: The Edit Class/Event form will show up. Then, tick on “Payment Enable” box and click "Update".

Additionally, Edit Class/Event can also be done in Classes/Events menu.

ℹ️ If registration fee payment is enabled, the registration fee invoice will be sent automatically via email after the registration is approved. Parent can immediately pay the registration fee as usual either from the invoice or mobile app yuran.my. The email will look like this:

6.5 Types of Registration Form

There are two (2) types of forms that can be set by the management to obtain information about the parent and student registering for classes, namely the Default Form and the Simplified Form.

Default Form	Simplified Form
Consists overall information needed including mandatory and non-mandatory	Only consists of mandatory information needed.

6.5.1 Default Form

Parent Registration (Default Form)

Student Registration (Default Form)

6.5.2 Simplified Form

Parent Registration (Simplified Form)

Student Registration (Simplified Form)

6.5.3 How to Set Online Registration to Default or Simplified

Step 1: Go to Settings -> System Management -> Online Registration Settings

Step 2: Choose either Default Online Registration Form or Simplified Online Registration Form. Then, click "Update".

6.6 Applications

After the parent submits the registration application, the management needs to review and verify the registration. The registration can also be automatically approved if there is no need for manual review

6.6.1 How to Set Registration to Automatically or Manually Approved

Step 1: Go to Settings -> Organization Details -> Settings

Step 2: At the Application Approval, tick “Auto Approve” box to automatically approve application

For manual approval, click Applications on the left panel. All the applications will be recorded here.

✉️The email for approved application will look like this: